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Privacy Policy

This policy explains how Last Man Standing Events collects, uses, shares and protects the personal information you give us when you RSVP to an event through one of our forms, including the official launch of Mphahlele & Motlanthe Attorneys Inc. We process your information in line with the Protection of Personal Information Act 4 of 2013 (POPIA).

1. Who we are

Last Man Standing Events is an event management company that runs invitations, RSVPs and guest management on behalf of our clients. For the purposes of this RSVP form, we are responsible for your personal information and work together with the event host, Mphahlele & Motlanthe Attorneys Inc., to manage the event.

2. What we collect

When you complete the RSVP form, we collect:

  • your full name, email address and phone number;
  • your company or organisation and job title;
  • your dietary requirements; and
  • a record of your consent and the date and time you submitted the form.

When you visit the form, our website and the services it uses may also collect limited technical information such as your IP address, browser type and device information, through essential cookies and similar technologies. The page includes an embedded Google Map and Google Fonts, which may cause Google to receive your IP address and browser details.

We only ask for dietary requirements so that suitable food can be provided. You do not have to give any reason for your choice.

3. How we use your information

We use your personal information only to:

  • confirm and manage your RSVP and attendance;
  • send you event information, reminders and any changes to the date, time or venue;
  • prepare the guest list, name badges and venue access arrangements;
  • arrange catering that meets your dietary requirements;
  • keep the event safe and secure; and
  • meet our legal and record-keeping obligations.

We rely on your consent, given when you tick the consent box, and on our legitimate interest in running the event properly. We will not use your information for marketing or send you unrelated communications unless you have separately agreed to this.

4. Who we share it with

We do not sell or rent your personal information. We only share it where needed to run the event, with:

  • the event host, Mphahlele & Motlanthe Attorneys Inc., so they know who is attending;
  • the venue and building management at Vdara Business Park, where guest names are needed for access and security;
  • caterers, who receive dietary requirements only, not your contact details; and
  • service providers who host our website, forms and email, and who process information only on our instructions and under confidentiality obligations.

We may also disclose information where the law requires us to.

5. Information stored outside South Africa

Some of our service providers, such as website hosting, email and mapping services, may store or process information on servers outside South Africa. Where this happens, we make sure the provider is subject to laws, binding agreements or policies that give your information a level of protection similar to POPIA.

6. How long we keep it

We keep your RSVP information only for as long as we need it to run the event and complete any follow-up. We delete or anonymise it within [90] days after the event, unless we are required by law to keep it longer.

7. How we protect it

We use reasonable technical and organisational measures to protect your information against loss, misuse and unauthorised access, including encrypted connections (HTTPS), access controls and limiting access to people who need it for the event. If we become aware of a security compromise affecting your information, we will notify you and the Information Regulator as POPIA requires.

8. Your rights

Under POPIA you have the right to:

  • ask whether we hold personal information about you and request a copy of it;
  • ask us to correct or update information that is inaccurate or incomplete;
  • ask us to delete your information;
  • withdraw your consent or object to us processing your information at any time; and
  • lodge a complaint with the Information Regulator.

Withdrawing your consent will not affect processing that has already taken place, but it may mean we can no longer manage your attendance at the event. To use any of these rights, contact us using the details below.

9. Cookies

Our forms use only the cookies needed for the website to work securely and for the form to be submitted. Embedded third-party services, such as Google Maps, may set their own cookies, which are governed by their own privacy policies. You can block or delete cookies in your browser settings, although some features of the page may then not work.

10. Changes to this policy

We may update this policy from time to time. The latest version will always be available on the RSVP page, with the date it was last updated.

11. Contact us

For questions about this policy, or to exercise any of your rights, please contact Last Man Standing Events through our contact page. Our full company details are available at lastmanstanding.events, and our general website privacy policy also applies.

If you are not satisfied with how we handle your request, you can contact the Information Regulator (South Africa) at inforegulator.org.za.